How to Hire A Student
How to hire a graduate student researcher (GSR or RA)
How to hire an IR/PS intern
How to hire an undergraduate student
Send request to hire a graduate student now
Send request to hire an undergraduate student now
HOW TO HIRE A GSR
1. REVIEW STUDENT EMPLOYMENT POLICIES AND CONFIRM ELIGIBILITY BEFORE OFFERING APPOINTMENT
Please visit the OGS website for additional information regarding student employment eligibility rules.
• The student must posess a cumulative grade point average of 3.00 and not have more than eight units of F and/or U grades overall.
• The student must be registered full-time (a minimum of 12 units) to be employed 50% time during the academic year. Students registered for fewer than 12 units are eligible for 25% appointments upon department approval.
• The student may not be on leave.
• International students cannot be employed for an appointment greater than 50% (of total employment) during the academic year. During the summer, 100% employment is allowed if students intend to enroll full-time fall quarter. No exceptions are permitted to this Immigration and Naturalization Service rule.
• A US Citizen/Permanent Resident hired for greater than 50% time (total employment) during the academic year must have a letter of exception from the Dean of IR/PS and the Dean of Graduate Studies. Student Affairs will assist the hiring professor and student with obtaining this exception. The exception must be granted prior to the start of employment. In general, a request for an exception up to a maximum of 75% time will be considered. Exceptions are made so that a student may accept two differing appointments (e.g., GSR and TA). The Dean of Graduate Studies will not approve a single Graduate Student Researcher position over 50%, nor can exceptions be requested once the quarter has begun.
2. REVIEW COST PROJECTIONS
Cost Projection - Academic Year 2008-2009
| Student | Department | Appointment Percentage | Hours Per Week | Salary Per Month to Student | Salary Per Quarter Charged to Professor | Benefits (1.3% of Salary) | General Liability (.32% of Salary) |
Fee Remission Charged to Professor | Total Quarter Cost to Professor |
|
MPIA |
IR/PS |
24.99% |
9 |
$675 |
$2025 |
$26 |
$6 |
N/A |
$2058 |
|
MPIA |
IR/PS |
25.00% |
10 |
$675 |
$2025 |
$26 |
$6 |
$3600 |
$5658 |
|
MPIA |
IR/PS |
50.00% |
20 |
$1350 |
$4050 |
$53 |
$13 |
$3600 |
$7716 |
|
Ph.D. |
IR/PS |
25.00% |
10 |
Varies |
$500 |
N/A |
N/A |
N/A |
$500 |
|
Ph.D. |
IR/PS |
50.00% |
20 |
Varies |
$1000 |
N/A |
N/A |
N/A |
$1000 |
|
Ph.D. |
Economics |
24.99% |
9 |
$872 |
$2616 |
$34 |
$8 |
N/A |
$2658 |
|
Ph.D. |
Economics |
25.00% |
10 |
$872 |
$2616 |
$34 |
$8 |
$3600 |
$6258 |
|
Ph.D. |
Economics |
50.00% |
20 |
$1744 |
$5232 |
$68 |
$17 |
$3600 |
$8917 |
|
Ph.D. |
Political |
24.99% |
9 |
$728 |
$2184 |
$28 |
$7 |
N/A |
$2219 |
|
Ph.D. |
Political |
25.00% |
10 |
$728 |
$2184 |
$28 |
$7 |
$3600 |
$5819 |
|
Ph.D. |
Political |
50.00% |
20 |
$1456 |
$4369 |
$56 |
$14 |
$3600 |
$8039 |
Cost Projection - Summer 2008
| Student | Department | Appointment Percentage | Hours Per Week | Salary Per Month to Student | Salary Per Quarter Charged to Professor | Benefits (3.0% of Salary) | General Liability (.32% of Salary) | Fee Remission Charged to Professor | Total Quarter Cost to Professor |
|
MPIA |
IR/PS |
25.00% |
10 |
$675 |
$2025 |
$61 |
$6 |
N/A |
$2092 |
|
MPIA |
IR/PS |
50.00% |
20 |
$1350 |
$4050 |
$122 |
$13 |
N/A |
$4184 |
|
Ph.D. |
Economics |
25.00% |
10 |
$872 |
$2616 |
$78 |
$8 |
N/A |
$2703 |
|
Ph.D. |
Economics |
50.00% |
20 |
$1744 |
$5232 |
$157 |
$17 |
N/A |
$5406 |
|
Ph.D. |
Political |
25.00% |
10 |
$728 |
$2184 |
$66 |
$7 |
N/A |
$2257 |
|
Ph.D. |
Political |
50.00% |
20 |
$1456 |
$4368 |
$131 |
$14 |
N/A |
$4513 |
If you have additional questions regarding the cost of hiring a GSR, please contact Nikita Rochelle.
3. SUBMIT HIRING REQUEST
PLEASE CLICK HERE TO REQUEST TO HIRE A GRADUATE STUDENT RESEARCHER
In the text of this message, please provide information regarding the student's name, fund source, index code, percent time (or hours to be worked per week), and employment dates/quarter. The deadline to hire a student for the upcoming month is always the the last day of the prior month.
Hiring Requests Deadlines
If a student will earn graduate student researcher fee remission for working ten or more hours per week, the request to hire the student should be submitted to Student Affairs at least two weeks prior to the quarter the student will be employed.
If a student will not earn fee remission, please submit the request to hire prior to the month the student will be employed. Upcoming deadlines are outlined it the following table.
| Month which student starts work | Request to hire must be received by Student Affairs before... | If student is to receive first paycheck by... | If request is received late, student will receive first paycheck on... |
| July | 06/13/2008 | 08/01/2008 | 09/01/2008 |
| August | 07/15/2008 | 09/01/2008 | 10/01/2008 |
| September | 08/15/2008 | 10/01/2008 | 11/01/2008 |
| October | 09/15/3008 | 11/01/2008 | 12/01/2008 |
| November | 10/15/2008 | 12/01/2008 | 01/01/2009 |
| December | 11/15/2008 | 01/01/2009 | 02/01/2009 |
HOW TO HIRE AN IR/PS INTERN
While graduate student researchers support faculty and engage in employment directly related to their field of study, interns support staff and engage in employment related to the mission of the school.
1. REVIEW STUDENT EMPLOYMENT POLICIES AND CONFIRM ELIGIBILITY BEFORE OFFERING APPOINTMENT
• The student must posess a cumulative grade point average of 3.00 and not have more than eight units of F and/or U grades overall.
• The student must be registered full-time.
• The student may not be on leave.
• Interns should not hold another campus appointment.
• Interns are restricted to fourteen hours of work per week.
2. REVIEW COST PROJECTIONS
Currently, IR/PS interns are compensated at a rate of $10.70 per hour and are restricted to fourteen hours of work per week.
3. SUBMIT HIRING REQUEST
PLEASE CLICK HERE TO REQUEST TO HIRE AN IR/PS INTERN.
In the text of this message, please provide information regarding the student's name, index code, hours to be worked per week, and employment start and end dates. The deadline to hire a student for the the upcoming month is always the last day of the prior month. Please see the "Hiring Requests Deadlines" table above for more details regarding hiring deadlines and the issuance of the first paycheck to students.
HOW TO HIRE A UNDERGRADATE STUDENT
Hillary Walker will submit a job posting on your behalf to the Job Opportunities Program which is run through the UCSD Career Services Center. Depending on the complexity of the job duties, the hourly salary can range from approximately $8.75-$14.48. For additional information regarding job titles and wages for undergraduate students, please click here.
PLEASE CLICK HERE TO REQUEST TO HIRE AN UNDERGRADUATE INTERN TO HUMAN RESOURCES.
In the text of this message, you will be asked to provide:
• Position Title (this is the phrase under which the job will be advertised to students)
• Job Description
• Qualifications
• Salary (must be a specific hourly rate; ranges are not accepted)
• Preferred method of contact (typically, it is indicated that candidates will apply by emailing you their resume)
