Site Home » Faculty & Staff » Faculty and Staff Resources » How to Hire A Student

How to Hire A Student

Hire a graduate student researcher (GSR or RA) 
Hire an IR/PS intern
Hire an undergraduate student

Send request to hire a graduate student now
Send request to hire an undergraduate student now

How to Hire a GSR

1. BEFORE OFFERING APPOINTMENT:
    Review Student Employment Policies and Confirm Eligibility

The student must:

•  possess a cumulative grade point average of 3.00 and not have more than eight units of F and/or U grades overall. 

•  be registered full-time (a minimum of 12 units) to be employed a maximum of 50% full-time during the academic year.  Students registered for fewer than 12 units are eligible for appointments at 25% full time or less, with department approval. 

•  not be on leave. 

International students:

•  cannot be employed for an appointment greater than 50% (of total employment) during the academic year. 100% employment is allowed during the summer if students intend to enroll full-time fall quarter. No exceptions are permitted to this Immigration and Naturalization Service rule.

•  A US citizen or permanent resident may be hired for greater than 50% time (total employment) during the academic year if a letter of exception from the Dean of IR/PS and the Dean of Graduate Studies is secured prior to the start of the appointment.  Student Affairs will assist the hiring professor and student with obtaining this exception.  In general, only requests for an exception up to a maximum of 75% full-time will be considered. Exceptions are made so that a student may accept two differing appointments (e.g., GSR and TA).  The Dean of Graduate Studies will not approve a single Graduate Student Researcher position over 50%, nor can exceptions be requested once the quarter has begun.

2.  REVIEW COST PROJECTIONS

Cost Projection - Academic Year 2009-2010

Cost Projection - Summer 200

If you have additional questions regarding the cost of hiring a GSR, please contact Art Guaracha.

3.  SUBMIT HIRING REQUEST

PLEASE CLICK HERE TO REQUEST TO HIRE A GRADUATE STUDENT RESEARCHER  

In the text of this message, please provide information regarding the student's name, fund source, index code, percent time (or hours to be worked per week), and employment dates/quarter. The deadline to hire a student for the upcoming month is always the the last day of the prior month.

Hiring Requests Deadlines

If a student will earn graduate student researcher fee remission for working ten or more hours per week, the request to hire the student should be submitted to Student Affairs at least two weeks prior to the quarter the student will be employed.  

If a student will not earn fee remission, please submit the request to hire prior to the month the student will be employed.  Upcoming deadlines are outlined it the following table.

HOW TO HIRE AN IR/PS INTERN

While graduate student researchers support faculty and engage in employment directly related to their field of study, interns support staff and engage in employment related to the mission of the school.

1. REVIEW STUDENT EMPLOYMENT POLICIES AND CONFIRM ELIGIBILITY BEFORE OFFERING APPOINTMENT

•  The student must possess a cumulative grade point average of 3.00 and not have more than eight units of F and/or U grades overall. 

•  The student must be registered full-time.

•  The student may not be on leave. 

•  Interns should not hold another campus appointment. 

•  Interns are restricted to fourteen hours of work per week. 

 2.  REVIEW COST PROJECTIONS

Currently, IR/PS interns are compensated at a rate of $10.70 per hour and are restricted to fourteen hours of work per week.

3.  SUBMIT HIRING REQUEST

PLEASE CLICK HERE TO REQUEST TO HIRE AN IR/PS INTERN. 
In the text of this message, please provide information regarding the student's name, index code, hours to be worked per week, and employment start and end dates. The deadline to hire a student for the the upcoming month is always the last day of the prior month. Please see the "Hiring Requests Deadlines" table above for more details regarding hiring deadlines and the issuance of the first paycheck to students.

HOW TO HIRE A UNDERGRADATE STUDENT

Hillary Walker will submit a job posting on your behalf to the Job Opportunities Program which is run through the UCSD Career Services Center. Depending on the complexity of the job duties, the hourly salary can range from approximately $8.75-$14.48. 

In the text of this message, you will be asked to provide:

•  Position Title (this is the phrase under which the job will be advertised to students)

•  Job Description

•  Qualifications

•  Salary (must be a specific hourly rate; ranges are not accepted)

•  Preferred method of contact (typically, it is indicated that candidates will apply by emailing you their resume)